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This example will display all the records that contain either London or Paris in the Town field. This gives the same result as using " or " but has the advantage that your criteria might be easier to read. This example will display all the records that contain the entry London , Paris or Amsterdam in the Town field. If this method is combined with criteria for other fields those criteria must be repeated for each row. In "Text", "Text", "Text"… To match a word or phrase from a list , type the list items separated by commas, and enclose the list in round brackets parentheses.
Access will add the expression " In " and place quote marks where needed - you can do this manually if you wish. Not "Text" To exclude a word or phrase , use the expression " Not " followed by the word of phrase you want to exclude enclosed in quotes.
This example will display records that contain anything other than London in the Town field. Not In "Text", "Text", "Text"… To exclude a list of words or phrases from the search use the same method as for matching from a list but add the expression " Not " at the beginning. A wildcard is a special character that can stand for either a single character or a string of text. Wildcards are useful when you want the query to look for a range of different possible values, and also when you are not certain exactly what you are looking for but can give the query some clues to work with.
Access will add the expression " Like " and place quotes around your typing. This example will display all records that have an entry starting with S in the Company field.
This example will display all records that have an entry ending with Plc in the Company field. This example will display all the records with entries starting with the letters A - D in the Company field.
These are normally used for specifying numbers and dates but can also be used for text. When working with numbers we normally use the mathematical operators to define the range of numbers from which we want to select.
It is important that your field type is correctly defined as a Number field for numerical queries to work properly. Here are some examples…. X To match a number simply type the number that you want the query to find. This example will display the record s with the entry in the CustomerNumber field. This example will display all records with an entry less than in the CustomerNumber field.
Between X And Y To find values in a range of numbers type the expression shown where X and Y represent the numbers at opposite ends of the range. This example will display all records with entries falling within the range in the CustomerNumber field.
Dates behave the same way as numbers, so you can use some of the same techniques when constructing your date query or filter. It doesn't matter how you enter the date, as long as you use a recognised format. The date will be displayed in the resulting dynaset in whatever format you chose when you created the table. When you enter a date in the criteria cell you can use any standard date format, but each date must be enclosed by hash marks.
This example will display all the records with entries for 27 September in the Invoice Date field. Date means " today ". This example will display all the records with entries for the current date in the Invoice Date field. This example will display all the records with entries for the current year in the Invoice Date field. This example will display all the records with a date in in the Invoice Date field. This expression employs a calculation that subtracts 30 from the current date and also includes the less than operator.
This example will display all the records with a date more than 30 days old in the Invoice Date field. Sometimes you want to specifically exclude criteria from your search. This is done with the expression Not. This expression can be used on its own or in combination with other expressions. Not "Text" To exclude specific records from the search use the expression Not followed by the text which matches those records you want left out.
The text needs to be between quotes as shown here - Access will normally do that for you. This example will find all records for contacts in towns other than London. Here is just one example. This example will find all records for contacts in towns starting will letters other than L. And Not "Text" The Not expression can be used in combination with other expressions, when it becomes And Not followed by the text you want to exclude from your search.
This example will find all records for contacts in towns starting with the letter L but will exclude those in London. A query can be used to find records where specific fields are empty.
To do this you use the expression Is Null. Conversely, to find records for which specific fields are not empty you use the expression Is Not Null. The expression Null simply means "nothing". If you have made use of the "allow zero length" field property you can search for zero length entries.
Sometimes you want to distinguish between, for example, records for which you don't happen to have the particular piece of information for a certain field and those for which you know there definitely isn't any information available. Is the Fax Number field empty because you don't know the person's fax number or is it because they don't have a fax?
Either way you can't type a fax number into the field. It has to be left empty. You can make a "zero length entry" providing this feature has been enabled in the properties of the field - in the table's design view. Instead of entering an entire name or description for an item, you can use a much shorter item number. This speeds up the process of data entry and inventory management. Retail products and big companies often use long and complicated numbers for their item numbers.
These are fine if you're operating a complex warehouse or retail operation. And if this makes sense for your operation, then you probably already have a numbering scheme and don't need to read much further.
But if you want to create a system that's easier to work with and uses your own item numbers, here are some of our recommendations. Tips on Creating Item Number Schemes. How to Create Units of Measure Names. Try it for Free! Tips on Creating Item Number Schemes done Unless you are forced to do so by something out of your control, never start an item number with a zero.
Just trust us on this.
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